Corporate & Philanthropic History Archivist

Job ID:
Cleveland, OH
Sales, Marketing
per year
Zip Code:
Employment Type:
Full time

Job Description:

Responsibility: Responsible to the Archives & Special Collections Manager for outreach activities associated to the stewardship and growth of the Corporate and Philanthropic History Archives Program.

Classification: This position is classified as Full time professional, and is non-exempt from overtime compensation.


  1. Cultivates relationships with the business and philanthropic community to steward and foster partnerships in the Corporate and Philanthropic History Archives program.

  2. Assists Corporate and Philanthropic organizations with Heritage Management pursuits, including exhibits, celebrations, archives, publications, and more.

  3. Maintains associations with a variety of professional organizations to remain current on professional standards and matters in the archives field and promote WRHS and its interests

  4. Coordinates with WRHS leadership team to assure program meets its funding and reporting requirements to maintain proper stewardship of the program, for both earned and contributed income.

  5. Organizes with associated WRHS strategic priorities for partnerships, exhibitions, public programs, special events, educational programs and as otherwise needed.

  6. Coordinates with collections staff for the digitization, description and access of library and museum content.

    Supervision: Occasionally supervises interns and volunteers.


  1. Stewards corporate and philanthropic donor relationships with a particular focus on trust and confidentiality.

  2. Facilitates the Archives and Heritage Management program and services requested by corporate and philanthropic organizations.

  3. Seek and acquire and/or recommend acquisition of collections appropriate to the Corporate and Philanthropic History Archives program and the overall mission of the WRHS.

  4. Arranges, processes, and preserves manuscript collections in order to make them accessible to the public.

  5. Describes collections accurately and appropriately in accompanying finding aids.

  6. Maintains professional standards for work environment and records of collections - including deed of gifts, stewardship, processing, storage, et cetera.

  7. Works with Archives & Special Collections Manager and the Development Department in the acquisition of funds through grant writing, earned income, subscriptions, sponsorships, requests for individual contributions and in-kind gifts, the Hundred Year Club, and other forms of fundraising, including the identification and active cultivation of potential donors.

  8. Works with internal departments and partners in providing and recommending relevant corporate and philanthropic archives for use and coordinating activities beneficial to all associated parties.

  9. Maintains awareness of trends in institutional repositories, and will pursue opportunities for enhancing repository services through the adoption of new technologies, linked data practices, funded projects, and partnerships.

  10. Occasional evening and weekend hours will be necessary to accommodate events and needs.

  11. Undertakes other specific temporary projects as assigned by the Archives & Special Collections Manager.


  1. The Corporate and Philanthropic History Archivist is a professional position at WRHS that requires academic and archival training, substantial work experience, and a familiarity with evolving trends and needs in the archival field.

  2. Education: MLIS or MA in History with emphasis on archival processing and management.

  3. Experience: At least 3 years in an archival or manuscripts repository or corporate archives.

  4. Essential personal traits: trustworthy, forward thinking, enthusiasm for the profession, dependability, integrity, strong team focus, strong work ethic, and able to convey value of the archives program to employees at all levels of corporate and philanthropic partners.

  5. The qualified candidate will have demonstrated leadership skills and an entrepreneurial mindset, and will role model each of WRHS's core values: Integrity, Innovation, Stewardship, Connectivity, and Excellence.

  6. Outstanding analytical, organizational, project, communication, public speaking, and time management skills and the ability to work on multiple projects simultaneously.

  7. Demonstrated proficiency and capability with information technology systems in the context of a special collections library and archival program.

  8. Evidence of active membership, participation, and involvement in professional and scholarly associations - commitment to stewarding professional standards and involvement.

  9. Ability to be proactive, flexible, and collaborative in order to accomplish library and institutional goals.

  10. Experience with legal and ethical standards associated with collecting archival materials.

  11. Successful completion of a background check and drug screening.

  12. Must possess a valid driver's license and be willing to travel locally.

  13. Requires prolonged sitting, chiefly at a computer terminal. Some bending, stooping, and stretching. Occasionally may require lifting up to 50 pounds.

Please send cover letter and resume (see below)

Company Info
Western Reserve Historical Society